Visit Maribor - Event organization

What do you need to do before holding an event?

The organiser is required to notify the police of every public gathering or public event.

Important: In certain cases, where circumstances exist that could endanger the safety or rights of others, you must obtain a permit from the Administrative Unit instead of merely submitting a notification.

Information on the Organiser's obligations

Notification of a public event

The notification must be submitted to the police station, police department, or police office responsible for the area in which the event will take place.

Deadline for submitting the notification: The organiser must notify the competent police station, police department, or police office in the area where the event is being organised at least 5 days before the date of the event.

If a permit is required for the event under the Public Gatherings Act (Official Gazette of the Republic of Slovenia, No. 113/05, official consolidated text, 85/09 and 39/11), the organiser must submit an application to the Administrative Unit in whose area the gathering or event is to take place at least 7 days before the date of the gathering or 10 days before the date of the event, unless otherwise stipulated by a specific law.

For competitive cycling events, road motor sports events, and road events taking place in the territory of two or more administrative units, the organiser must submit the application for a permit to the competent Administrative Unit at least 30 days before the date of the event. If a road event takes place in the territory of two or more administrative units, the organiser must submit the application to the Administrative Unit in whose territory the event will begin.

Application form and instructions: Complete the application HERE.

The following supporting documents must be enclosed with the application:

Notification of the local community: proof that you have informed the local community or municipality in which the gathering or event will take place, such as a copy of the letter or proof of dispatch.
Consent for use of the venue: consent from the owner or manager of the event venue, such as a lease agreement, other agreement, or written consent.
Noise at the event: a permit for excessive noise exposure if equipment that generates excessive noise will be used, as defined by the Regulation on the Use of Sound Devices at Gatherings and Events.
Medical care (Emergency Medical Assistance): completed Annex 9 to the Rules on Emergency Medical Services and Patient Transport: Public Event or Gathering Notification Form for calculating the required level of medical care and preparing the medical care plan for the event. The section concerning the “Medical Care Plan for the Event” must only be completed for medium, demanding, very demanding, and high-risk events. The type of event and the required presence of a healthcare provider are explained in Annex 10 to the Rules on Emergency Medical Services and Patient Transport, based on the information provided in Annex 9.

Which gatherings and events require a permit from the administrative unit?

Gatherings and events on roads, where the event venue is a traffic area designated as a road.
Events where there is a risk of drowning, where the event venue is on, in, above, or adjacent to water on water or riparian land, except at a swimming facility during its regular operation.
Events involving gatherings of animals, such as exhibitions, temporary zoos, animal assessments or competitions, circuses, travelling zoos, etc.
International sporting events, namely major international sporting events as defined by the Sports Act.
Competitions of clubs in the top national league for senior teams in team sports.
Events where open flames are used.
Events where objects are used that may endanger people’s lives or health or property, such as pyrotechnic products used for fireworks.
Events where devices are used that may endanger people’s lives or health or property, including vehicles and snowmobiles, aircraft, amusement devices such as carousels or amusement trains, larger temporary structures such as specially constructed stages, stands and tents, machinery, event-specific devices such as special lifts or tow systems, or other equipment that may, under normal or modified use, endanger participants, other people, or property.
Events where more than 3,000 participants are expected.

In other cases, a Public Event Notification is sufficient.

How do you obtain an administrative unit permit for organising a public event or gathering?

A public gathering is any organised gathering of persons for the purpose of expressing opinions and views.

Permit issuer: the Administrative Unit in whose territory the event or gathering is to take place.

Application deadline: at least 10 days before the date of the event. For competitive cycling events, road motor sports events, and other road events taking place in the territory of two or more administrative units, the deadline is at least 30 days before the date of the event.

The application form is available HERE.

To obtain the permit, you need the following:

Notification of the local community: proof that you have informed the local community or municipality in which the gathering or event will take place, such as a copy of the letter or proof of dispatch.
Consent for use of the venue: consent from the owner or manager of the event venue, such as a lease agreement, other agreement, or written consent.
Noise at the event: a permit for excessive noise exposure if equipment that generates excessive noise will be used, as defined by the Regulation on the Use of Sound Devices at Gatherings and Events.
Medical care (Emergency Medical Assistance): completed Annex 9 to the Rules on Emergency Medical Services and Patient Transport: Public Event or Gathering Notification Form for calculating the required level of medical care and preparing the medical care plan for the event. The section concerning the “Medical Care Plan for the Event” must only be completed for medium, demanding, very demanding, and high-risk events.
Road closure permit issued by the competent transport authority, together with a road closure plan or standard temporary traffic management scheme serving as the basis for issuing the road closure permit, where exceptional use of the road is involved.
Description of the shape, colour, content, and dimensions of the special sign used to identify vehicles for event support personnel where the event takes place along an event route, such as a road or part of a road along which participants ride, run, or otherwise move.
Proof of the technical safety of devices or safe use of objects where devices or objects that may endanger participants’ lives or health or property will be used.
Other proof of safe event organisation, such as evidence of fire safety arrangements or medical care.
Attachments and permits required under specific regulations.

Applications, consents, and information required for an administrative unit permit to organise a public event or gathering

Consent for the use of public areas

Consent must be obtained for the use of a public area for a public event, exhibition, or the installation of scaffolding, construction sites, or stands during elections and referendums.

If the event takes place in an area such as Mestni Park, Magdalenski Park, Slomškov trg, Trg generala Maistra, etc., consent from the Institute of the Republic of Slovenia for Nature Conservation, Pobreška cesta 20a, Maribor, and the Institute for the Protection of Cultural Heritage of Slovenia, Slomškov trg 6, Maribor, must also be enclosed.

Issuer: Municipality of Maribor, Office for Public Utilities, Transport and Spatial Planning

The application form is available HERE.

Application for a permit for the partial or complete closure of a municipal road for an event

A permit must be obtained for a partial or complete closure of a municipal road for an event taking place on or alongside a municipal road.

The road closure permit sets out the conditions for implementing the closure, traffic diversions resulting from the closure, and the duration of the closure.

Issuer: Municipality of Maribor, Office for Public Utilities, Transport and Spatial Planning

The application form is available HERE.

Application for a permit to enter a pedestrian zone or traffic-calmed area

Issuer: Municipality of Maribor, Office for Public Utilities, Transport and Spatial Planning

The application form is available HERE.

Application for a permit for temporary or occasional excessive environmental noise and notification of the use of sound devices

Issuer: Joint Municipal Administration of Maribor, Joint Environmental Protection Service

Application deadline: An application for a permit for temporary or occasional excessive environmental noise must be submitted at least 30 days before the event. Notification of the use of sound devices must be submitted at least 7 days before the event.

The application form is available HERE.